Charter

 Article VII: Executive Board

   Section 1:

A) Commission of Executive Board

1. The Executive Board is a body of officers conducting the official business of the National Atheist Party and shall be established by the president before first elections are held, and thereafter by election votes of membership body of the National Atheist Party.

2. The Executive Board shall be the governing body of the party and shall have the authority to recommend all appropriate actions and measures to perform all duties to accomplish the mandate of the National Atheist Party. A quorum of the Executive Board must be present to conduct the National Atheist Party’s business. The Executive Board has the power to revise, by quorum of the Executive Board “Article IX: Bylaws” of the Charter of the National Atheist Party. A quorum is defined as five of the seven Executive Board members reach a consensus.

Article VIII: Code of Standards and Ethics

   Section 1:

A) Secular Humanism

1. Secular Humanism is a democratic and ethical life stance, which affirms that human beings have the right and responsibility to give meaning and shape to their own lives. It stands for the building of a more humane society through an ethics based philosophy on human and other natural values in the spirit of reason and free inquiry through human capabilities and justice for all.

2. All members, officers and advisors will conduct themselves as defined by our Secular Humanist mandate.

3. Any member, officer or advisor who is found not upholding the Secular Humanist mandate or the laws upholding society with the highest regard shall come before council and tried for their transgression. Possibility of removal from the National Atheist Party will be decided by appointed council.

Article IX: Bylaws

   Section 1:
Officers Requirements, Duties and Responsibilities

A) Officers Requirements

1. The Officers of the National Atheist Party shall be active members of the party and shall consist of a President, Vice-President of Outreach, Vice-President of Operations, Vice-President of Public Relations and Marketing, Vice-President of Administration, Secretary and Treasurer. All active members of the party are eligible to hold an Officer’s position provided they meet the minimum qualifications and requirements which are: a U.S. citizen by birth or naturalization and of legal voting age. All officers of the Executive Board shall conduct themselves and follow the guidelines set forth in the National Atheist Party’s Constitution.

B) Officers Duties and Responsibilities

1. President – The President is the visible head of the party. The President is the spokesperson for the party, unless delegated on an issue by issue basis to VPs. The President is responsible for deciding non-critical issues that do not require an Executive Board decision such as diplomatic relations with other parties and ideological groups. The President forms decisions on the basis of input and recommendations from the Advisory Council, Executive Board, and all VPs. The President should be aware of the current progress of all campaigns and chapters and implements the strategies of all VPs after consultation and deliberation.

2. VP of Outreach – Oversees and Maintains a Consistent Focus on Policy and Outreach. The VP is an external, managerial position that is responsible for creating, delegating and maintaining the policies of standards, procedures, operations and supervision of all administrators, coordinators, managers and department head functions of Outreach. For the purposes of Outreach, these positions will include Campaign Coordinator, Campaign Committee Members, Chapter Administrators, Membership Coordinator and Diversity Council. The Political Strategy Committee will be overseen by the President, all VPs and the Political Advisor will be the chair of that committee. Communications, recruitment and membership, policy statements, media education, outreach, campaigning, public presentation and campaign response are maintained through Outreach. VP must ensure that procedures are being followed, high productivity is maintained, objectives achieved, priorities and required deadlines are met with efficiency through clear, direct communications and expectations. This process will involve a comprehensive organizational assessment of all external programs, state administrations, finances, recommendations, and implementation of all policies and operations. Meaningful participation and transparency will be prioritized and VP will direct and implement any alternative courses of action, by analyzing the risks, benefits and costs to improve operating procedures. This includes the delegation of qualified department heads, managers and supervisors and their training to achieve specific goals and objectives. The VP has the authority to create any position deemed necessary to fulfill their goals and objectives with the approval of the Executive Board.

In addition to the above recitals, the VP of Operations shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.

3. VP of Administration - Oversees and Maintains Organization of Inner Structure and Communication. The VP is an internal administrative, managerial position that is responsible for creating, delegating and maintaining the policies of standards, procedures, operations and supervision of the managerial and department head functions in administration. VP will develop and maintain the internal structure and organization of NAP. VP oversees the functions of the Executive Board including, Secretary and Treasurer. For the purposes of Administration, the positions will include the Campaign Coordinator, for direction and guidance on the creation of his/her committee. VP will also oversee the functions of the Advisory Council including Advisory Council Secretary, Legal Advisor, Historical Advisor, Education, Science and Technology, Theology, Political, Psychology, Anthropology and Sociology, Demographics and Statistical, Foreign Relations, Health and Welfare, Labor, Environmental and Energy Advisors. On specific policy issues requiring communication from the Diversity Council, the VP will instruct chairs of those committees what information, research, input or other tasks are required of them. The Political Strategy Committee will be overseen by the President, all VPs and the Political Advisor will be the chair of that committee. The minutes, documentation, Charter, polls, internal memos/reports from subject matter specialists, strategy, planning, development, resources including finances are maintained through administration. VP must ensure that procedures are being followed, high productivity is maintained, and objectives, priorities and required deadlines are met with efficiency, through clear and direct communications and expectations. This process will involve a comprehensive organizational assessment of all internal programs, identifying problems of the installed internal departmental procedures, finances, recommendations, and implementation of all policies and operations. Meaningful participation and transparency will be prioritized and VP will direct and implement any alternative courses of action, by analyzing the risks, benefits and costs to improve operating procedures, including the delegation of qualified department heads, managers and supervisors and their training to achieve specific goals and objectives. The VP has the authority to create any position deemed necessary to fulfill their goals and objectives with the approval of the Executive Board.

In addition to the above recitals, the VP of Administration shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.

4. VP of Operations – The VP of Operations is responsible for organizing and maintaining all physical assets of the National Atheist Party. These assets include but are not limited to: the official website, email accounts, Facebook and other social media accounts, and all store-housed promotional items. Additionally, the VP of Operations will oversee the planning and execution of the Party response to all relevant events, as assigned by the Executive Board.

Specific areas of responsibility:

  • The VP of Operations will oversee the Website Development Committee. Responsibilities include guiding the efforts of committee members in developing and maintaining the official website and email accounts.
  • The VP of Operations will oversee the Social Media Committee. Responsibilities include maintaining and managing the content of all social media accounts including Facebook, YouTube, Twitter, etc.
  • The VP of Operations will oversee the Events Planning Committee. Responsibilities include maintaining the events calendar, designing and procuring handouts, giveaways, and other related material, and planning a response to specific related events. Additional responsibilities include developing and preparing response kits for use by members representing the Party at regional events.
  •   The VP of Operations will oversee the Fundraising Committee. Responsibilities include developing and implementing programs designed to procure funds through donations from individuals and businesses. The VP will work closely with the NAP Treasurer to ensure that regulations pertaining to 527 organizations, involving donations to the NAP or sponsorship of related programs, are followed in accordance with Federal and State regulations.

In addition to the above recitals, the VP of Operations shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.”

5. VP of Public Relations and Marketing – The VP of Public Relations and Marketing is responsible for communicating the National Atheist Party’s message internally and externally, including website publications, newsletters, press releases, and the organization and implementation of public speaking events and booking engagements and interviews with media.

The VP of PR&M will be directly involved with the Political Strategy Committee in developing the message and values of the NAP in tandem with the Campaign Coordinator. PR& M will partner with the Fundraising committee to support their goals: articulating the advertising and developing strategies to market those fundraising events.

Specific areas of responsibility:

  • Oversee the Public Relations and Marketing Committee.
  • Oversee the production of audio, video, graphic design and written communication.
  • Oversee the development of speaking and other opportunities for designated spokespeople within the organization.
  • Oversee any and all ad hoc committees developed in the area of Public Relations and Marketing.
  • Ensuring an adherence to the editorial process and professional conduct.
  • Additional tasks as agreed upon.

In addition to the above recitals, the VP of PR& M shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.

PR and Marketing Committee Structure:

The PR&M Committee will be composed of the VP of PR&M, who serves as chair, co-chair, an array of editors and agents dependent upon current needs analysis, and staff consisting of a variety of content contributors.

VP of PR&M DIRECTOR DUTIES:

* The VP will be chair of the committee.

* The VP will have the responsibility of managing all titled members of the committee and assigning new members as they become available.

* The VP will appoint a Deputy VP from the committee members to function as the VP in cases in which the VP is unavailable.

* The VP will attend meetings with partner committees listed above and coordinate upon action and projects appropriately.

* The VP will provide guidance to editors and committee members by assigning and reviewing all submitted articles.

* The VP will ensure that projects ordered by the the Executive Board are completed in a proper and timely manner.

* The VP will work with other committees to develop a marketing strategy for the NAP. Advertising strategy should include: TV, Radio, Internet, Print media, E-media, printed materials, mailing campaigns and brand identity materials. Design, implement and facilitate annual marketing plan.

* Act as a liaison between EB and PR staff, helping to enhance the organization’s success by applying proactive and reactive communications strategies.

* Plans overall media relations for the other in-house staff that executes press outreach, media events, media calls, collateral, crisis communications support and press material development.

* Coaches, mentors and raises the team’s ability to deliver expectations.

* Analyzes, evaluates, plans and executes existing and potential marketing activities and strategies.

* Submits weekly report to Executive Board that assesses success at meeting objectives, and outlines continuing and future objectives and their timelines.

In addition to the above recitals, the VP of Operations shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.

Duties and Procedures of all VPs

Basic procedures and protocols to maintain organized communications.

VPs will collaborate as necessary including budgets, committees and events.

VPs will work with the President managing the NAP Charter and any amendments recommended and implemented through the Executive Board, elections or membership polling.

VPs will work with the President and Political Advisor in joint sessions to implement designed strategies for NAP. The political advisor will chair the Political Strategy Committee and the committee members are to be determined by him/her.

All committees will be determined by the President and all VPs. The regulation and management of the committees will be the responsibility of the VP under which the committee falls.

VPs will submit monthly reports (unless time-sensitive) to the President including updates of all functions from each respective department of the VPs, an updated priority list with necessary recommendations for inclusion and /or improvement and an estimated time frame for the completion of said priorities.

VPs will receive weekly reports from all department heads including all functions from each respective department of the VPs, an updated priority list with necessary recommendations for inclusion and /or improvement and an estimated time frame for the completion of said priorities and plans.

The Department Heads will organize and implement the committees, as directed by VPs (unless directed otherwise) whether they are internal or external, and will report weekly or as necessary to the VPs for recommendations and to give status updates.

6. Deputy VP of Outreach – This position is an appointed position by the VP of Outreach and designed to be a direct liaison to the VP and all the various committees that fall under the direction of VP. The Deputy VP of Outreach will have the authority to supervise and have oversight responsibilities of those committees, in the absence of the VP or at the direction of the VP. The Deputy VP of Outreach will serve as the official representative of the VP if acting in the absence of VP in the various committee meetings they have authority over. The Deputy VP of Outreach shall be a qualified individual designated by the VP to fill the specific requirements and responsibilities needed to assist with all functions of the Outreach Departments of this political party. This individual will compliment and assist the VP in his/her duties and responsibilities. The Deputy VP of Outreach will serve as an administrative assistant to the VP1 and share in their duties and responsibilities, including the creation of policies, procedures and their implementation, concerning all of the affairs of each specific department. The Deputy VP of Outreach will serve as a spokesperson and a liaison for the VP for the purpose of conducting official business, wherever deemed necessary. In the absence of the VP of Outreach, the Deputy VP of Outreach shall have the authority to vote on all official business and act as representative for the VP to the other departments that fall under the domain of the VP.

7. Deputy VP of Administration – This position is an appointed position by the VP of Administration and designed to be a direct liaison to the VP and all the various committees that fall under the direction of VP of Administration. The Deputy VP of Administration will have the authority to supervise and have oversight responsibilities of those committees, in the absence of the VP or at the direction of the VP. The Deputy VP of Administration will serve as the official representative of the VP if acting in the absence of VP in the various committee meetings they have authority over. The Deputy VP of Administration will have the authority to vote on the policies and issues developed by the Advisory Council. The Deputy VP of Administration shall be a qualified individual designated by the VP to fill the specific requirements and responsibilities needed to assist with all functions of the Administrative Departments of this political party. This individual will compliment and assist the VP in his/her duties and responsibilities. The Deputy VP of Administration will serve as an administrative assistant to the VP and share in their duties and responsibilities, including the creation of policies, procedures and their implementation, concerning all of the affairs of each specific department. The Deputy VP of Administration will serve as a spokesperson and a liaison for the VP for the purpose of conducting official business, wherever deemed necessary. In the absence of the VP, the Deputy VP of Administration shall have the authority to vote on all official business and act as representative for the VP to the other departments that fall under the domain of the VP.

8. Executive Board Treasurer -  The Treasurer will keep track of all monetary donations and expenses, receipts for all transactions, be it paper trail or cyber, and a list of the names of contributors. Will inform the AC of finances and current account standings through a weekly report and inform the EB of any major changes to the account, donations and expenses through a weekly report. Assist the other positions and committees, as necessary when it comes to all monetary aspects of their agenda and responsibilities. Cut checks as needed for expenses approved by the EB. File the party’s taxes and provide all information necessary to the IRS, and make sure all information is up to date at all times. Be in direct contact with the EB, AC, State Chapter Leaders, lawyers, and all others in positions of authority, so we can at all times maintain clear communications concerning  donations, promotions, fundraisers, merchandise sales, etc. All monetary finances are to be kept track of and deposited properly. Treasurer is to be informed of all financial transactions, so detailed records are maintained, assist in proper planning and keeping track of funds (i.e.: %of discounts, % to speakers/book deals, personal expenses and expected reimbursement).

9. Executive Board Secretary – Responsibilities include: Coordinate all Executive Board (EB) meetings – weekly and emergency sessions. Conduct the EB meetings, take notes and keep the meeting on task. Take, type and post minutes of meetings to Executive Board. Securely store the official records for all staff, including all committees, councils, and boards. Screen calls to the Party through Skype call forwarding and by checking the voice-mail system, and alert staff members to the messages that relate to their position or department. The secretary will also accept other responsibilities, as delegated by the President or the Executive Board based on the needs of the Party.

In addition to the above recitals, the Executive Board Secretary shall serve as an Executive Board member, with all duties and responsibilities pertaining thereto, to include a voting privilege in all Board motions and resolutions.

10. Executive Assistant to the President – This position is an appointed position and the Executive Assistant shall be a qualified individual designated by the President to fulfill the specific requirements and responsibilities needed to assist with all functions of the office of the President of this political party. The Executive Assistant does not have any authority to supervise or direct, but in the absence of the President, the Executive Assistant does have the authority to relay information or speak on his/her behalf. This individual will complement and assist the President in his/her duties and responsibilities. The Executive Assistant will serve as an administrative assistant to the President and share in his/her duties and responsibilities, including the creation of policies, procedures and their implementation, concerning all of the affairs of each specific department. The Executive Assistant will serve as a spokesperson and a liaison for the President for the purpose of conducting official business, wherever deemed necessary. The Executive Assistant has no voting powers in matters of the Executive Board, but can and shall have the authority to vote on all official business of the President which will reflect the President’s vote in the event of his/her absence. The Executive Assistant will act as representative for the President to the other departments that fall under the domain of the President.

   Section 2:
Elections, Appointing and Removal of Officers

A) Inaugural Appointment and Removal of Officers
1. Until such time as the first elections are held, the President holds the power to appoint members to the Executive Board, and a quorum is required to remove an officer.

B) Elections

1. Executive Board Officers of the National Atheist Party shall be elected by a 2/3 majority vote of the membership. He/she shall hold office for four years or one election cycle. The first official election will held on the one year anniversary date of the formation of the National Atheist Party, March 11, 2011. Thereafter, elections will be held every four years. Any member in good standing of the National Atheist Party may run for any Executive Board Officer position. Intention to run for any Executive Board position can be declared beginning January 1 of that election year and the deadline for accepting candidates is the last day of February of that election year. The elected officers officially commence the duties of their position on April 11 of that election year.

C) Special Appointment of Officers

1. If an Executive Board officer’s position becomes vacant during the officer’s term, the National Atheist Party’s president shall make a special appointment of an active member to fill the vacancy. The special appointment to fill a vacancy shall require approval of the active membership by a 2/3 vote.  The person appointed to fill an officer’s vacancy shall serve until the organization holds its election of officers, every four years to coincide with National elections.

D) Removing Officers

1. The National Atheist Party’s Executive Board officers may be removed from office for just cause. Just cause is considered, but not limited to, excessive absence from meetings, misappropriation of funds and violation of the code of conduct.  All board actions are accomplished by majority vote, in session, by quorum. Failure to abide by an action approved by the board, by any member, shall be deemed to be insubordination punishable by censure, suspension, or dismissal of the member.

   Section 3:
Meetings, Procedures and Agenda

A) Conduction of Executive Board Meetings

1. Meetings of the National Atheist Party shall be conducted by the president and scheduled by the president or vice-president. The meeting location and meeting time shall be established by the president or vice-president, with advance notice provided to all club members.

2. The order of business to be followed at a regular meeting is as follows

a. Call to order
b. Roll Call of officers
c. Guest Address, if not categorized under another Agenda item
d. Adopt Previous Minutes and Board Actions passed since last meeting
e. Reading of communications, bills, etc. (if any)
f. President’s Business Items
g. Treasurer’s Business Items
h. Outreach VP’s Business Items
i. Operations VP’s Business Items
j. Administration VP’s Business Items
k. Secretary’s Business Items

l. PR/Marketing VP’s Business Items
m. Adjournment

B) Procedures

1. Executive Board Secretary will call meeting to order.

2. Roll call of officers.

3. Executive Board Secretary will address the first issue stated on the agenda. (No meeting will be conducted without an agenda. The agenda will be posted at least 24 hrs. prior to the scheduled meeting)

4. Executive Board Secretary will open floor for discussion. Please try to be respectful to your fellow members. Secretaries: this will be very important to keep all discussions within the meeting minutes.

5. Call for motion to close discussion. A member will reply MOVE 1. Executive Board Secretary will call for a 2nd. A member will reply MOVE 2. Discussion will be closed. No exceptions. If the motion to discuss has been officially closed and a member wishes to discuss the issue further, the member must make a motion to reopen discussion. There MUST be a 2nd to reopen discussion. If there is a 2nd, the discussion will continue. Once this discussion is closed, no member can move to open the discussion a 3rd time. (ALSO – Any member may motion to close discussion with a 2/3 majority vote.) If the consensus is a 2/3 majority, then the discussion will be officially closed for this meeting and the president will call the next item on the agenda. The issue may be raised again at the next meeting, under new business, with a new motion to discuss the issue with the approval of a 2/3 consensus of the members.

C) Agenda

1. The agenda shall be a consensus of the officers. Executive board members shall add their own business items to the Agenda which will be posted at least 24 hours in advance of the meeting. No business items may be added to the Agenda less than one hour before the meeting is scheduled to begin. Any item on the Agenda may be tabled by a quorum vote of the Board.

2. Any member may petition the officers to add an item on the agenda with a minimum of 24 hours notice. The officers will then decide when and where that item will be placed on the agenda by a unanimous vote of the officers, and issue to the requesting person a Memorandum stating such scheduling information.

3. All officers must give consent to this memorandum before it is official.

   Section 4:
Executive Board, Advisory Council and Special Committees

A) Leadership of the National Atheist Party: Official Board, Advisory Council, Diversity Councils; National, Regional and State Chapter Leadership; PR/Marketing, Fundraising, Political Strategy, Campaign Coordination Committees.

1. The National Atheist Party shall be run by a board of elected officials consisting of a president, two vice presidents, two deputy vice presidents, secretary and treasurer overseeing and directing the various functions of the NAP.

2. An advisory council to the Executive Board shall be created consisting of professionals and specialists to assist and advise the board in their strategy, by giving professional advice from within their particular areas of specialty. The advisory council will not have authority over the Executive Board or to vote on executive affairs.

3. The president and the vice president’s shall appoint or create such standing and special committees as necessary to conduct the business of the party and he/she shall be an ex-officio member of all committees. When the appointed committee has completed its requirements, the Chair of said committee will report the finished conclusions to the Executive Board of the NAP. If the conclusions are found satisfactory, the Executive Board will order the said committee dissolved and will be no longer responsible for further action.

4. Serving on a Policy Committee will include duties of helping to create reforms, advise on policy, and suggest budgets specific to committees’ oversight. The expertise, direction, and insight shared are valuable in moving forward with the structure of this party and enriching our platform. The committees will research and draft policy proposals upon researching and debating issues that need to be defined in our platform. The committee’s would then draft policy statements to define their position on any current events or legislation within their domain: e.g. For the Education Committee, the collective committee members would make a statement on Race to the Top, the use of charters, vouchers etc. These statements would be then submitted to Executive Board and Advisory Council for review and approval. On the issues, that leads to an addendum or change to the charter and platform- Policy Committees would be tasked with gathering resources and drafting arguments to membership to educate them on our proposal and the reasons for it- in hopes that they will concur with the committees’ expert suggestions.

The meetings and regularity would depend on what needed to be addressed and how often disagreements need compromise. Much of the communication would be done asynchronously. A chair will be nominated within the committee and submitted for approval by the Executive Board. In cases where there is no nomination, the Executive Board will appoint the committee chair. The Committee chair will be tasked with presenting the findings and suggestions of their committee to the Advisory Council and Executive Board as well as conducting and managing the meetings of his or her committee.
Not all Policy Chairs will be serving on Advisory Council. The Advisory Council will review proposals by other committees, such as the Diversity Council, and advise on them as well – either concurrently or peremptorily.

5. All leadership of the National Atheist Party are required to have a signed and notarized Non-Disclosure, Non-Compete Agreement along with a photo-copy of a valid driver’s license or a valid identification provided to the representative designated by the Executive Board of the National Atheist Party prior to the start of their leadership position. Their official duties will not be in effect until it has been received. The expectation is that the NDA will be returned to the NAP representative within 10 days. If they fail to do so, their offer for a leadership position within the National Atheist Party will be terminated, but their status and privileges of regular membership with the party will remain intact.

 


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